Volunteer Personal Assistant

Job Location

Thurston County, WA

Published By

Our Ark

Type of Job

Part Time Volunteer

Published Date

April 12, 2021, 7:00:00 AM

About the job



We are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.

To ensure success as a Personal Assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished Personal Assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

Personal Assistant Responsibilities:
Reporting to senior management and performing secretarial and administrative duties.
Typing, formatting, and editing reports, documents, and presentations.
Entering data, maintaining databases, and keeping records.
Liaising with internal departments, answering calls, and making travel arrangements.
Managing internal and external correspondence on behalf of senior management.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Copying, scanning, and faxing documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
Ordering office supplies and replacements, as well as managing mail and courier services.
Observing best business practices and etiquette.

Requirements

Personal Assistant Requirements:

  • High School Diploma or GED.

  • Certification in secretarial work, office administration, or related training.

  • Experience as a Personal Assistant would be advantageous.

  • Experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.

  • Advanced typing, note-taking, recordkeeping, and organizational skills.

  • Ability to manage internal and external correspondence.

  • Working knowledge of printers, copiers, scanners

  • Excellent written and verbal communication skills.

  • Exceptional interpersonal skills

  • Working knowledge of management policies and office procedures.

  • Excellent managerial skills.

  • Strong analytical and organizational skills.

  • Exceptional interpersonal and communication skills.

  • Ability to multitask and to work well in a fast-paced environmen


This Job Is Ideal for Someone Who Is:


  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group projects

  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Achievement-oriented -- enjoys taking on challenges, even if they might fail

  • Autonomous/Independent -- enjoys working with little direction

  • Innovative -- prefers working in unconventional ways or on tasks that require creativity

  • High stress tolerance -- thrives in a high-pressure environment

Benefits

  1. Volunteering connects you to others.

  2. Volunteering is good for your mind and body.

  3. Volunteering can advance your career.

  4. Volunteering brings fun and fulfillment to your life.

  5. Changing a youth's life

  6. Making our communities better to live and love 

About us

We are 100% volunteer led team of passionate people who are to support and help the youth on the streets to go from thriving to surviving through care, compassionate, committed adults in our communities. We adhere to our values of Compassion, Community (engaging individuals, building alliances), Commitment, Hope, Trust, Love, Respect, and Integrity. We love to have fun enjoying every moment we have with team members, youth, and our communities. We would love to have you a part of this team.

Address

Olympia, WA, USA